Rental agreement

We require a CREDIT CARD on file to cover damage on all rentals, unless there’s a pre-existing charge account. There will not be any charges processed unless damage to equipment is found upon inspection and is not covers by RPP. Minimum age is 18 years old. A non-refundable deposit is required to lock in your rental date and equipment.

Site Preparation
Renter agrees to have the site clean and ready for delivery and installation or dismantled for pickup of the equipment, and also agrees to pay an additional charge for any delay incurred along with any labor charges resulting in renter’s failure to do so.

Payments
Nightlife Tents & Events accept all major credit cards, ACH/E checks, check or cash. $50 fee on all NSF checks 30% non-refundable deposit due on contract sign date. Remaining balance due 3 days prior to delivery in full. If you sign a contract and do not make the deposit your rental items will not be saved for you.

Additional Charges
In addition to other charges and cost provided herein, the renter shall pay charges in accordance with company rates then in effect for the following services;
• Delivery or Pickup
• Delivery or Pickup from any location to other than ground level
• Setup/knockdown of tables and chairs
• Delivery and pickup after business hours, Saturdays, Sundays, and Holidays
• Packaging materials are not returned
• Service calls
• Site planning and preparation
• Last-minute or rush orders
• Extreme weather conditions

Changes to Order
Additions to Reservations can be made (depending on availability) up to time equipment is loaded. Reservations being delivered are normally loaded 24 hours in advance of Rental Date Out. If additions are made after vehicle has left the lot, an additional ½ delivery fee will be charged (additional deliveries are not guaranteed to be available). If Customer comes to get additional equipment – we will pick up the new equipment when we pick up what was previously Delivered.

Changes to Event Date
Any events/rentals that are not being cancelled but need to be rescheduled there is no penalty moving your date 60 days prior of the event, within 60 days there is a $200 fee to reschedule your date that must be scheduled within 12 months.

Hold Harmless Agreement
Renter agrees to assume all risk and agrees to hold Nightlife Tents & Events and any of its staff harmless from and against any and all claims, losses, liabilities, and damage, and all costs and expenses arising directly and indirectly at of or relating to:
• The delivery, loading, unloading, erection, installation, dismantling, and use of rented equipment
• Contact of underground utilities, pipes, or any condition on renter’s property
•All necessary surface repairs
• Any injury or damage during use of rented equipment including inflatables and interactives

Decoration Attachments
There are no tacks, staples or anything that would puncture holes in any part of our tents. No duct tape or other tapes that will leave a sticky residue. If any damage or residue is left on our tents there will be a repair or replacement charge applied.

Tents
Prior to tent setup, site must be clear of all sticks, patio furniture, animal droppings, overhead tree limbs that may interfere, debris, etc. Tents will not be setup under sap producing or fruit trees. All tents we install must be anchored to the ground at all times, no exceptions. There are several ways to do this. Our first priority is staking. An additional 5’-6′ is required on each side for staking. This can be done in grass and asphalt. If done in asphalt, an additional drilling/patching fee will apply. Keeping in mind that overhead clearance (i.e., electrical wire, tree branches, etc.) is also necessary. If set-up is required on concrete, we can either use concrete anchors, which requires drilling, or water barrels. Permits for tents are customer responsibility. Note, that water barrel anchoring is a last resort. We reserve the right to refuse to install tents anchored by water barrels, if inclement weather is expected. Customer assumes all responsibility for tents anchored by water barrels, and is held liable for any damages or injuries/death associated with failure due to water barrel usage. Cooking is NOT allowed underneath tent. Diggers Hotline will be dispatched to your location in advance to have public utilities marked (gas, cable, electric, etc.). Private utilities are property owner’s responsibility to locate & mark (sprinkler, lights, gas grill, septic systems, etc.) and to obtain any necessary Permits. Our tents have been manufactured for use as a temporary sun shade structure, there is no guarantee for protection from rain.

Tables & Chairs
Our table & chair rentals are priced low as it will be your responsibility to set up and take down. All tables & chairs are to be stacked/placed as you received them in a neat fashion and to be clean. Any tables or chairs that are dirty may incur a cleaning fee. Tables cannot be left in the rain or will absorb the water and be damaged that will result in a full replacement cost fee. **We do offer table/chair setup for additional cost.

Sidewalls
Sidewalls are an additional cost, and not included in the price of tents. Sidewalls are not to be removed by the customer. Sidewalls that are removed by the customer and not handled correctly may cause material to get dirty. There will be a $50 charge per sidewall section that needs cleaning due to incorrect customer removal. This fee will not be covered by RPP.

Staging & Flooring
When choosing a location for a stage or dance floor, the most level area should be selected. Our dance floors can be used both inside and outside. If used outside, floor must be set up on an area with limited holes, waves, etc. If floor is to be set up on unlevel ground, a $20 leveling fee will be added, and if breaking/bending occurs due to unlevel ground, customer is responsible for cost of repair/replacement and will not be cover by RPP. Outdoor dance floor has a sub-floor built in; no additional sub-flooring is needed. Outdoor floor must be covered, and not in direct sunlight. Customer is responsible if excess cleaning is needed.

Equipment Responsibility
All items are to be inspected by customer at time of drop off. If problems with items, Nightlife Tents & Events must be notified before event. Renter is responsible for equipment from time of possession to time of return. Renter assumes the entire risk of loss, regardless of cause. If items are lost, stolen, damaged, renter will assume all costs of replacement or repair, including all labor costs. Renter shall pay a reasonable cleaning charge for rented items returned dirty. Any items not wanted upon delivery are still to be paid for by the customer.

Damaged Equipment
Any rental equipment that is damaged will be charged to your credit card for repair or replacement. To prevent damaged items please DO NOT attempt to take down any tents that are set up by Nightlife Tents & Events staff. In the instance of strong winds, you may remove any tent walls to allow the wind to pass through the tent. You will not be charged for tent damage due to weather.

RPP
Customer has the option to accept Nightlife Tents & Events Rental Protection Plan. If Customer accepts the Equipment Protection Plan, then Nightlife Tents & Events waives all claims against Customer for accidental breakage or damage to Rental Items, with the exception of third-party sub rental items, that occurs despite usage and handling with reasonable care. The Rental Protection Plan is 10% of the total items rented and covers reasonable, accidental damage to the equipment incurred with normal use. It is non-refundable. Replacement charges will be assessed on any equipment due to loss, theft, abuse, or intentional damage by the customer. Responsibility for equipment remains with customer from delivery until return. Please be sure equipment is secured when not in use and is protected from weather and irrigation/sprinkler equipment.
Broken equipment must be returned in order to for the Damage Waiver to apply.
Linens that gets wet during the course of an event may mildew if you put them in a bag. The damage waiver does not cover mildew as it is the customer’s responsibility to let linen air dry if/before bagging them.

The Equipment Protection Plan is not insurance and it does not cover:
• Rental items not returned
• Theft
• Damage resulting from vandalism or intentional or improper misuse
(Example: a chair breaks when being used as a ladder)
• Damage resulting from failure to secure Rental Items during transport, overloading or exceeding the rated capacity of the Rental Items
• Damage to motors or other electrical appliances or devices caused by artificial current
• Any damage resulting from overturning
• Any damage resulting from use of the Rental Items in violation of any provision of this Agreement or violation of any law, ordinance or regulation
• Any damage due to weather
• Any Damage to third party sub rental items or specialty linens
• Any sidewalls getting dirty from incorrect customer removal

If you choose to opt out of the Rental Protection Plan, we must have a credit card on file, you will be fully responsible to pay and damages incurred on the equipment listed in the contract.

Diggers Hotline
Diggers Hotline will be contacted by Nightlife Tents & Events. By putting a down payment down or signing the rental agreement, you are giving permission for Digger’s employees to come onto the property and mark all underground wires. They will come out anywhere between 10-0 days before installation. An appointment for a certain time cannot be made with them. Please give Nightlife Tents & Events instructions to where are placing the tent so your entire property does not need to be marked.

Delivery / Pick-up
Delivery and pick-up are available to the customer at an additional, reasonable price. For a weekend event, we may deliver as early as Tuesday or Wednesday. If you are scheduled for a Friday delivery, we may call you at the beginning of the week and move the delivery day up a day or two, depending on workload and weather conditions. We cannot guarantee a specific delivery/pick-up time. To find out when your order is scheduled for delivery/pick-up, please call the week of your event date indicated on your contract. If a specific delivery/pick-up time is needed, additional fees may apply. Pickups that are scheduled for Monday may be pushed back to a later date due to inclement weather or high workload. Your flexibility is greatly appreciated by our staff. Please keep in mind that rental equipment is the customer’s responsibility from the time of delivery until the time of pickup.
Normal Delivery Prices represent the following requirements:
• Area is easily accessible to our trucks
• Equipment is to be unloaded within 20 feet of the tailgate of the truck
• All delivered equipment is dropped off in stacks as close to your requested area as can be reached with our delivery vehicle, according to prior submitted layout/directions sent by the customer.
• Delivery location must be on the first floor unless there is an elevator available
• Delivery must take place during normal business hours 9:00am-5:00pm Monday-Friday

**HOURS VARY DURING WINTER MONTHS**
Additional distances, steps, elevators, After-Hours / Sunday / Holiday deliveries, etc., will be subject to additional charges Set-up and tear-down service for chairs and tables is available at an additional fee. If this service is requested, we must receive a layout/drawing at least two (2) days prior to delivery. Delivery Fees Delivery fees are calculated by mileage from our facility to the venue location. Our crew has to come twice so there is a drop off fee along with a pick-up fee. As it is very costly for delivery and the constant change in fuel prices, the delivery fees are subject to change.

Customer Pick-up / Returns
Customers may pick-up items from the Nightlife Tents & Events loading area during normal business hours, if they wish to avoid delivery and pick-up charges. Items that are not available for customer pick-up include tents (except pop-up canopies), dance floors, staging, and large inflatables. Please clean out all debris from truck/trailer prior to hauling equipment. If the equipment is returned dirty, the customer may be charged for cleaning of items. Nightlife Tents & Events is not responsible for any damages occurring to the vehicle during loading/unloading of items. All items are to be returned on the date listed on the invoice. If late, additional charges apply.

Plan for The Future
Booking your rental products long before the date of your event reduces rushed decisions and gives sufficient time for you and Nightlife Tents & Events to work together to plan and prepare an enjoyable event. Ordering early also increases the probability that the products, delivery and pickup times you want will be available. Last minute changes can be counterproductive and may have adverse effects on an otherwise successful event. At Nightlife Tents & Events we make every effort to help you make the best choices for your event!

RENTER UNDERSTANDS THAT NIGHTLIFE TENTS & EVENTS MAY USE PICTURES OF EVENTS FOR PROMOTIONAL/MARKETING PURPOSES.
Company owned/operated by Nightlife Beats Entertainment LLC